By checking this box you agree to bound by the terms and condition below *
"1. APPLICATION: At a minimum, a non-refundable 50% deposit is required with your application to be considered for exhibit space. If you are paying by credit card, you must indicate whether you would like to provide a deposit or full payment when the contract is signed. Only exhibitors making payment in full upon signing of the contract and prior to November 1st will receive the discount. All payments must be made by January 15th or your booth will not be guaranteed. The Boston Sea Rovers will attempt to fulfill special requests but cannot make any guarantees with regard to a specific location on the exhibit floor or vendor grouping. 2. SPACE CANCELLATION: If space is canceled at least 60 days before the show's opening day and canceled space is resold, all funds except for the deposit will be returned. If the canceled space is NOT resold, no money will be refunded. If space is canceled 30 days or less before the show's opening day, there will be no refunds. 3. INSTALLATION AND DISMANTLING: Set-up time begins on Friday at 8 am. Any space not claimed and occupied 60 minutes before the opening hour of the exhibit may be reassigned without refund. The exhibitor expressly agrees not to dismantle the exhibit before the final closing hour of the exhibit. Goods must be crated and packed for shipment by the exhibitor within one hour following the close of the exhibit. 4. LIABILITY AND INSURANCE: Boston Sea Rovers or any officer or staff member will not be responsible for the safety of the exhibitor's property from theft, damage, by fire, accident, or other causes, but will use reasonable 5. USE OF SPACE: All sales activities MUST be confined to the limits of the booth. Products may be demonstrated within the confines of the booth. Displays shall not be placed in such a manner as to block, shield, or interfere in any way with other exhibitors or common spaces. The Boston Sea Rovers and the hosting facilities reserve the right to remove any equipment or display deemed unsafe or a public hazard. 6. NOISE MAKING EXHIBITS: Exhibits that include instruments, radios, public address systems, projectors, etc., must be operated in such a manner so that the noise does not disturb adjacent exhibitors and their patrons. The use of such devices is at the discretion of the Boston Sea Rovers. 7. FIRE PROTECTION: Booth Decorations must be fire and flameproof. Electrical wiring must conform to National Electrical Code Safety Rules. Suppose inspection indicates that any exhibitor has neglected to comply with these regulations, or otherwise incurs a fire hazard. In that case, the right is reserved to cancel all or that part of the exhibit that is in violation at the discretion of the Boston Sea Rovers. Exhibitors MUST comply with all fire regulations. 8. CIRCULATION AND SOLICITATION: Distribution of circulars or promotional material may be made only from within the booth assigned to the exhibitors presenting such materials. No firm or organization not designated space in the exhibit hall will be permitted to solicit business within the exhibit area. 9. Building and Equipment: Exhibitors or their agents shall not damage or deface the walls or floors of the building, the booths, or the equipment of the booths. When such damage appears, the exhibitor is liable to the owner of the property so damaged, to the Boston Sea Rovers, or both. 10. LISTING IN OFFICIAL PROGRAM: The contract and payment in full must be received no later than January 15 for the exhibitor to be listed in the official program guide. 11. BACKDROPS AND IDENTIFICATION SIGNS: These are provided as part of the contract between the exhibitor and the Boston Sea Rovers. 12. DRAYAGE FEES: Are not charged. Exhibitors are expected to provide their own carts or use hotel postage at cost. 13. SHARING BOOTH SPACE: No exhibitor shall assign, sublet or share the space allotted without the knowledge and consent of the Boston Sea Rovers. 14. SELLING FROM BOOTHS: The selling of life support equipment from the floor is PROHIBITED. This shall include, but not be limited to Tanks, Regulators, Rebreathers, and Buoyancy Control Devices.15. EXHIBITORS BADGES: Two (2) exhibitor badges are included as part of the exhibit booth package. Additional Badges may be purchased for $35 each. 16. REFUND A full refund minus the processing/servicing fee ($50) will be provided should the pandemic, public health crises, quarantine, travel restrictions, or any other governmental action require BSR to cancel the conference. An exhibitor's failure to comply with Department of Public Health guidelines will be grounds for termination of this contract. No refunds will be given if an exhibitor's contract is terminated for noncompliance. 17. General COVID Warning: All exhibitors and attendees will be required to adhere to the public health guidelines imposed by the Federal and Commonwealth of Massachusetts Departments of Public Health in effect at the time of the conference. ACCEPTANCE: The Boston Sea Rovers reserves the right to deny any exhibitor/ individual said exhibit space that the Boston Sea Rovers deem not in the best interest of the Boston Sea Rovers for any reason not inconsistent with the applicable laws and regulations. By applying to the Boston Sea Rovers, the exhibitor hereby agrees to all of the previously stated conditions."
